Many organizations have discovered that the use of a board portal that has remote voting capabilities helps increase the participation of members who cannot attend meetings in person. It is easier to organize and is more reliable. It also allows members to cast their votes from any location. There are a few key factors to be aware of when you are voting remotely.
The most important point to remember is that email isn’t an appropriate medium for an uninvolved vote. Cybercriminals can easily access personal and business email accounts to alter the results. This could result in a vote that’s null and void. This kind of manipulation can be very difficult to detect and prove without a secure system like the board portal used by a number of organizations.
Another issue is that a vote entered via email does not necessarily accurately reflect the intentions of the voter. When a member replies to a vote, they may choose between a simple yes/no vote or an extensive paragraph that explains the issue. This can confuse other voters or lead to a muddled vote outcome.
In these circumstances, it’s essential for any business who is considering using email voting to have a strict procedure in place. Before any remote voting is conducted it is crucial that all members are instructed on how to use the voting software used by the company.